Government agencies generate vast amounts of information that must be efficiently organized, shared, and retained. Knowledge Management Specialists play a critical role in structuring, maintaining, and improving access to institutional knowledge, ensuring that employees and stakeholders can quickly find and use essential information.
What does a Knowledge Management Specialist do on Government Contracts?
A Knowledge Management (KM) Specialist helps government agencies capture, organize, and share critical knowledge and best practices. Their key responsibilities include:
- Knowledge Capture & Organization: Developing systems to store and categorize institutional knowledge for easy retrieval.
- Process Standardization: Creating workflows, policies, and procedures to ensure knowledge is effectively documented and maintained.
- Collaboration & Information Sharing: Facilitating communication between teams and departments to improve knowledge transfer.
- Technology Integration: Implementing and managing knowledge management platforms such as SharePoint, Confluence, or other government-approved databases.
- Training & Change Management: Educating employees on knowledge-sharing best practices and encouraging a culture of information transparency.
Knowledge Management Specialist Job Description
A Knowledge Management Specialist on a government contract is responsible for developing and implementing strategies to manage, store, and share organizational knowledge. Their duties include:
- Designing and maintaining knowledge management systems to support government operations.
- Developing policies and procedures for knowledge documentation and sharing.
- Training employees on knowledge management tools and best practices.
- Collaborating with IT and security teams to ensure data integrity and compliance with government regulations.
- Continuously improving knowledge-sharing processes based on feedback and agency needs.
Job Requirements for a Knowledge Management Specialist
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
- Experience with knowledge management tools such as SharePoint, Confluence, or document management systems.
- Strong organizational skills and attention to detail in structuring and maintaining knowledge repositories.
- Understanding of federal records management, cybersecurity, and data governance policies.
- Excellent communication and collaboration skills to facilitate knowledge sharing.
- Ability to train employees and develop instructional materials for knowledge management practices.
EDUCATIONAL BACKGROUND AND EXPERIENCE:
- Bachelor’s or Master’s degree in Information Science, Business, Communications, or a related field.
- 3-7 years of experience in knowledge management, records management, or information governance.
- Experience working in a government or federal contracting environment is preferred.
- Certifications such as Certified Knowledge Manager (CKM) or AIIM Certified Information Professional (CIP) are a plus.
WORKSPACE/PHYSICAL REQUIREMENTS:
- Primarily office-based, with potential for remote or hybrid work.
- May require travel to government agency offices for training or system implementation.
- Ability to obtain a security clearance depending on contract requirements.
What does a typical job posting look like for a Knowledge Management Specialist?
Job Title: Knowledge Management Specialist
Location: [Insert Location]
Security Clearance: [Insert Clearance Level]
Job Summary:
We are seeking a Knowledge Management Specialist to develop and maintain knowledge-sharing systems for a government agency. The ideal candidate will have experience with knowledge management platforms, process improvement, and training employees on best practices.
ESSENTIAL JOB FUNCTIONS:
- Develop and implement knowledge management strategies to support government operations.
- Maintain document repositories and ensure information is structured for easy access.
- Train employees on knowledge management tools and best practices.
- Collaborate with IT, security, and leadership teams to enhance information sharing.
- Ensure compliance with government policies related to information governance and data security.
Salary Range
The salary for a Knowledge Management Specialist on government contracts typically ranges from $75,000 to $120,000 per year, depending on experience, location, and security clearance level.