Knowledge Management Specialist on Government Contracts

Government agencies generate vast amounts of information that must be efficiently organized, shared, and retained. Knowledge Management Specialists play a critical role in structuring, maintaining, and improving access to institutional knowledge, ensuring that employees and stakeholders can quickly find and use essential information.

What does a Knowledge Management Specialist do on Government Contracts?

A Knowledge Management (KM) Specialist helps government agencies capture, organize, and share critical knowledge and best practices. Their key responsibilities include:

  • Knowledge Capture & Organization: Developing systems to store and categorize institutional knowledge for easy retrieval.
  • Process Standardization: Creating workflows, policies, and procedures to ensure knowledge is effectively documented and maintained.
  • Collaboration & Information Sharing: Facilitating communication between teams and departments to improve knowledge transfer.
  • Technology Integration: Implementing and managing knowledge management platforms such as SharePoint, Confluence, or other government-approved databases.
  • Training & Change Management: Educating employees on knowledge-sharing best practices and encouraging a culture of information transparency.

Knowledge Management Specialist Job Description

A Knowledge Management Specialist on a government contract is responsible for developing and implementing strategies to manage, store, and share organizational knowledge. Their duties include:

  • Designing and maintaining knowledge management systems to support government operations.
  • Developing policies and procedures for knowledge documentation and sharing.
  • Training employees on knowledge management tools and best practices.
  • Collaborating with IT and security teams to ensure data integrity and compliance with government regulations.
  • Continuously improving knowledge-sharing processes based on feedback and agency needs.

Job Requirements for a Knowledge Management Specialist

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

  • Experience with knowledge management tools such as SharePoint, Confluence, or document management systems.
  • Strong organizational skills and attention to detail in structuring and maintaining knowledge repositories.
  • Understanding of federal records management, cybersecurity, and data governance policies.
  • Excellent communication and collaboration skills to facilitate knowledge sharing.
  • Ability to train employees and develop instructional materials for knowledge management practices.

EDUCATIONAL BACKGROUND AND EXPERIENCE:

  • Bachelor’s or Master’s degree in Information Science, Business, Communications, or a related field.
  • 3-7 years of experience in knowledge management, records management, or information governance.
  • Experience working in a government or federal contracting environment is preferred.
  • Certifications such as Certified Knowledge Manager (CKM) or AIIM Certified Information Professional (CIP) are a plus.

WORKSPACE/PHYSICAL REQUIREMENTS:

  • Primarily office-based, with potential for remote or hybrid work.
  • May require travel to government agency offices for training or system implementation.
  • Ability to obtain a security clearance depending on contract requirements.

What does a typical job posting look like for a Knowledge Management Specialist?

Job Title: Knowledge Management Specialist
Location: [Insert Location]
Security Clearance: [Insert Clearance Level]

Job Summary:
We are seeking a Knowledge Management Specialist to develop and maintain knowledge-sharing systems for a government agency. The ideal candidate will have experience with knowledge management platforms, process improvement, and training employees on best practices.

ESSENTIAL JOB FUNCTIONS:

  • Develop and implement knowledge management strategies to support government operations.
  • Maintain document repositories and ensure information is structured for easy access.
  • Train employees on knowledge management tools and best practices.
  • Collaborate with IT, security, and leadership teams to enhance information sharing.
  • Ensure compliance with government policies related to information governance and data security.

Salary Range

The salary for a Knowledge Management Specialist on government contracts typically ranges from $75,000 to $120,000 per year, depending on experience, location, and security clearance level.