Document Support Specialists are critical in managing the flow of information and documentation necessary for government operations. They ensure that documents are accurately processed, stored, and retrievable, supporting the efficient execution of government projects and compliance with regulatory requirements.
What does a Document Support Specialist do on Government Contracts?
A Document Support Specialist on government contracts is responsible for the organization, maintenance, and management of documents throughout their lifecycle. Their key responsibilities include:
- Document Processing: Handling the intake, verification, and processing of documents to ensure accuracy and completeness.
- Record Management: Maintaining and organizing records according to government standards, ensuring they are accessible and secure.
- Compliance and Archiving: Ensuring all documentation complies with legal and regulatory standards, and managing the archiving process for historical preservation.
- Data Entry and Retrieval: Entering data into systems and retrieving documents as required for government operations or audits.
- Collaboration and Communication: Working closely with other departments to ensure document flow supports organizational processes and project requirements.
Document Support Specialist Job Description
Document Support Specialists on government contracts are tasked with ensuring that all documentation supports and enhances the goals of government projects. Their role involves:
- Managing the receipt, tracking, and storage of documents.
- Ensuring that all documents are current, properly categorized, and accessible.
- Assisting in the development and implementation of document management systems.
- Providing support for the conversion of paper records to digital format.
- Collaborating with project teams to ensure that documentation requirements are met on time and within compliance.
Job Requirements for a Document Support Specialist
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
- Strong organizational skills and attention to detail.
- Proficiency in document management software and systems.
- Excellent data entry skills with a high level of accuracy.
- Good communication abilities for effective interaction with staff and management.
- Knowledge of compliance and regulatory requirements related to document handling.
EDUCATIONAL BACKGROUND AND EXPERIENCE:
- Associate’s degree in Business Administration, Information Management, or a related field; Bachelor’s degree preferred.
- 1-3 years of experience in document or records management, preferably within a government or regulated environment.
- Familiarity with the specific standards and procedures of government contracts is advantageous.
WORKSPACE/PHYSICAL REQUIREMENTS:
- Office environment, typically involving tasks such as filing, typing, and using computers.
- May require lifting of boxes containing documents or office supplies.
What does a typical job posting look like for a Document Support Specialist?
“We are seeking a dedicated Document Support Specialist to manage the documentation needs of our government contracts. You will ensure that all documents are processed, stored, and retrievable in accordance with regulatory requirements and project needs.”
ESSENTIAL JOB FUNCTIONS:
- Process and manage the intake of documents, ensuring accuracy and completeness.
- Maintain organized records and manage document retrieval systems.
- Ensure compliance with all regulatory document management requirements.
- Assist in the transition of paper documents to digital formats.
- Provide support and training to other departments on document management procedures.
Salary Range
The salary for a Document Support Specialist working on government contracts typically ranges from $40,000 to $60,000 per year, depending on experience, qualifications, and the complexity of the role.